Privacy Policy

Green Ocean Foundation CLG, Company number: 772171, Registered Charity Number (RCN): 20206959

Effective Date: June 2026

Green Ocean Foundation CLG (“Green Ocean Foundation”, “we”, “our”, or “us”) is committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information in accordance with the General Data Protection Regulation (GDPR) and the Data Protection Acts 1988–2018.

By using our website, making a donation, volunteering, attending our events, or otherwise engaging with Green Ocean Foundation, you acknowledge the practices described in this Policy.

1. Who We Are

Green Ocean Foundation CLG is an Irish not-for-profit organisation dedicated to restoring marine ecosystems, supporting biodiversity, promoting environmental education, and engaging communities in practical conservation initiatives.

Data Controller:

Green Ocean Foundation CLG

Email: info@greenoceanfoundation.ie

Address: Rathmichael, Dublin 18, Ireland

Charity Number: 20206959

2. Information We Collect

We may collect and process the following types of personal information:

Information You Provide

Name
Email address
Postal address
Telephone number
Donation information
Volunteer registration information
Event registration details
Correspondence you send to us
Photographs where consent has been provided

Information Collected Automatically

When you visit our website, we may collect:

IP address
Browser type and version
Device information
Website usage data
Cookie information

3. How We Use Your Information

We use your personal information to:

Process donations and issue acknowledgements
Manage volunteer activities and events
Respond to enquiries and communications
Provide updates about our projects and activities
Administer and improve our website
Meet legal, regulatory, and governance obligations
Maintain records of supporters and stakeholders
Promote our charitable activities where appropriate

We will only process your personal information where we have a lawful basis to do so.

4. Lawful Bases for Processing

Under GDPR, we rely on one or more of the following lawful bases:

Consent

Where you have explicitly agreed to receive communications or participate in specific activities.

Legitimate Interests

To manage our charitable activities, engage with supporters, administer events, and develop the Foundation, provided your rights are not overridden.

Legal Obligations

To comply with legal, taxation, charity governance, and financial reporting requirements.

Contract

Where processing is necessary to fulfil an agreement with you, such as processing a donation or event registration.

5. Donations

When you make a donation, we may collect information necessary to process the transaction and maintain appropriate financial records. Payment card details are processed by secure third-party payment providers and are not stored by Green Ocean Foundation. Donation records may be retained to comply with legal, accounting, and audit requirements.

6. Marketing Communications

We may send updates regarding our projects, volunteer opportunities, events, fundraising campaigns, and environmental initiatives. You may unsubscribe from these communications at any time by:

Clicking the unsubscribe link in emails; or
Contacting us directly.

We will not sell, rent, or trade your personal information to third parties for marketing purposes.

7. Photography and Media

Green Ocean Foundation frequently conducts community events, volunteer activities, educational programmes, and restoration projects. Photographs and video recordings may be taken during these activities for use on:

Our website
Social media channels
Funding applications
Annual reports
Educational materials
Media and promotional activities

Where appropriate, we will seek consent before using identifiable images. Individuals may request that images featuring them be removed where practicable.

8. Sharing Your Information

We may share information with trusted service providers who assist us in operating the Foundation, including:

Website hosting providers
Email communication platforms
Payment processing providers
Professional advisers
Regulatory and government bodies where required by law

All such providers are required to protect your personal information and process it only for authorised purposes. We do not sell personal information.

9. Data Retention

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected, including legal, accounting, governance, and reporting requirements. Retention periods may vary depending on the nature of the information and applicable legal obligations.

10. Your Rights

Under GDPR, you have the right to:

Access your personal data
Correct inaccurate information
Request deletion of your data
Restrict processing
Object to processing
Request data portability
Withdraw consent at any time where consent is the basis for processing
Lodge a complaint with the Data Protection Commission

To exercise any of these rights, please contact us using the details provided below.

11. Data Security

We take appropriate technical and organisational measures to protect personal information against:

Unauthorised access
Accidental loss
Misuse
Alteration
Disclosure

Access to personal information is limited to those who require it for legitimate organisational purposes.

12. Cookies

Our website may use cookies to improve functionality, analyse website traffic, and enhance user experience.

Visitors may adjust browser settings to refuse cookies. When you visit our site, you will be asked to accept or manage cookie preferences, including those used for advertising and analytics.

13. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. Users should review the privacy policies of any external websites they visit.

14. Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in legislation, guidance, or organisational practices. The latest version will always be available on our website.

15. Contact Us

If you have any questions about this Privacy Policy or how your personal information is handled, please contact: